DoD Takes Steps to Protect Your Privacy
In response to an increasing awareness of the growing need to protect the safety of Service members and their families’ identity information, DoD has begun to eliminate the Social Security Numbers (SSN) from DoD ID cards. Utilizing a three phased approach over the next several years, eventually full SSNs will no longer be visible on the cards. This action will affect all entitled to hold a CAC or ID Card, including active and reserve military, family members, retirees and contractors.
As detailed below, the removal of SSNs will occur in three phases, each of which will be implemented as ID cards are issued or renewed.
Phase One, now underway, will remove the printed dependent SSN from Dependent Identification and Privilege cards (DD Forms 1173 and 1173-1) and replace it with “XXX-XX-XXXX.” At this point, the sponsor’s SSN will remain visible on the card.
Phase Two will remove printed SSNs from all DoD ID cards, with the exception of Geneva Conventions identification cards, which will retain the last four digits of the SSN for Geneva Conventions purposes. This phase is scheduled to begin by the end of calendar year 2009
As detailed below, the removal of SSNs will occur in three phases, each of which will be implemented as ID cards are issued or renewed.
Phase One, now underway, will remove the printed dependent SSN from Dependent Identification and Privilege cards (DD Forms 1173 and 1173-1) and replace it with “XXX-XX-XXXX.” At this point, the sponsor’s SSN will remain visible on the card.
Phase Two will remove printed SSNs from all DoD ID cards, with the exception of Geneva Conventions identification cards, which will retain the last four digits of the SSN for Geneva Conventions purposes. This phase is scheduled to begin by the end of calendar year 2009
Phase Three will remove SSNs from barcodes on all cards and is scheduled to begin during calendar year 2012.
In an effort to provide more detailed information in preparation for this transition, the following frequently asked questions and answers are provided:
Q1 - What is changing on the card?
A1 - SSNs will be systematically removed from DoD ID cards. When current cards expire, (consistent with the timeline in A4), they will be replaced with new cards with XXX-XXX-XXXX printed in the Social Security Number field. The SSN will also be removed from the bar codes (See A4).
Q2 - Why are the cards changing?
A2 - These changes are consistent with the overall DoD policy to reduce the use of the SSN and reinforce the growing DoD Culture of Protection for Personally Identifiable Information. Consistent with this, the planned changes are designed to reduce the risk of identity theft to the DoD ID card populations while maintaining continuity of DoD business processes.
Q3 - Who will be affected by the card change?
A3 - All DoD Q4ID cardholders and those business processes that use the SSN from any DoD ID card.
When is the card changing?
A4 - Changes to ID cards will occur when the cardholders’ expired cards are renewed.
Q1 - What is changing on the card?
A1 - SSNs will be systematically removed from DoD ID cards. When current cards expire, (consistent with the timeline in A4), they will be replaced with new cards with XXX-XXX-XXXX printed in the Social Security Number field. The SSN will also be removed from the bar codes (See A4).
Q2 - Why are the cards changing?
A2 - These changes are consistent with the overall DoD policy to reduce the use of the SSN and reinforce the growing DoD Culture of Protection for Personally Identifiable Information. Consistent with this, the planned changes are designed to reduce the risk of identity theft to the DoD ID card populations while maintaining continuity of DoD business processes.
Q3 - Who will be affected by the card change?
A3 - All DoD Q4ID cardholders and those business processes that use the SSN from any DoD ID card.
When is the card changing?
A4 - Changes to ID cards will occur when the cardholders’ expired cards are renewed.
The removal of SSNs will occur in three phases:
Phase One:
- To begin by end of calendar year 2008
- Dependent SSNs will be removed
- Dependent SSNs will be removed
- Sponsor SSNs will remain visible
- Cards Affected - DD Forms 1173 and 1173-1Phase Two:
- To begin by end of calendar year 2009
- All printed SSNs will be removed
- Geneva Conventions cards will retain the last four digits
- Geneva Conventions cards will retain the last four digits
of the SSN
- Cards Affected – All DoD ID cards
Phase Three:
- To begin during calendar year 2012
- SSNs embedded in barcodes will be removed
- Cards Affected – All DoD ID cards
Q5 - When can I get the new card?
A5 - Go when your current card expires.
Q6 - Where can I get the card?
A6 - Contact your nearest Real-time Automated Personnel Identification System (RAPIDS) site or go to www.dmdc.osd.mil/rsl/owa/home to find a location near you. Over 1,500 RAPIDS sites with over 2250 workstations worldwide issue identification cards.
Q7 - What do I need to bring with me?
A7 - Two forms of ID from the OMB I-9 document list. One must be a federal or state issued photo ID. Visit www.formi9.com for more information.
Q8 - Where can I use my new ID card?
A8 - The new ID card can be used at all locations where current ID cards are accepted.
Q9 - Will my ID be rejected without a visible SSN?
A9 - No, your ID should not be rejected without a visible SSN; however, you may be asked to verbally state your SSN.
As an additional helpful hint, anyone needing a new CAC or ID Card, whether active or reserve, family member, retiree or contractor, can utilize the convenient appointment system, eliminating wait time for your new card.
- SSNs embedded in barcodes will be removed
- Cards Affected – All DoD ID cards
Q5 - When can I get the new card?
A5 - Go when your current card expires.
Q6 - Where can I get the card?
A6 - Contact your nearest Real-time Automated Personnel Identification System (RAPIDS) site or go to www.dmdc.osd.mil/rsl/owa/home to find a location near you. Over 1,500 RAPIDS sites with over 2250 workstations worldwide issue identification cards.
Q7 - What do I need to bring with me?
A7 - Two forms of ID from the OMB I-9 document list. One must be a federal or state issued photo ID. Visit www.formi9.com for more information.
Q8 - Where can I use my new ID card?
A8 - The new ID card can be used at all locations where current ID cards are accepted.
Q9 - Will my ID be rejected without a visible SSN?
A9 - No, your ID should not be rejected without a visible SSN; however, you may be asked to verbally state your SSN.
As an additional helpful hint, anyone needing a new CAC or ID Card, whether active or reserve, family member, retiree or contractor, can utilize the convenient appointment system, eliminating wait time for your new card.
Click on this website to make your appointment
https://es.cac.navy.mil/.
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